“Active participation” means more than just attendance, and includes presentation of scholarly papers, research abstracts, creative endeavors and performances (such as poetry readings, art exhibitions, musical and theatrical performances). This does not include assisting with physical setup or supervision of a conference.

You must be a registered USF graduate student both at the time you complete the Grant Application form and at the time you travel to your conference. If you are traveling during the summer semesters, you are not required to be registered. However, you must have been registered the previous semester and also must register for the following semester. Otherwise, the USF Student Government will require you to reimburse the funds that you were paid for travel.  Funding from the CPGP is available only for those actually presenting or otherwise actively participating at a conference.  Students who are State of Florida employees funded by state fee waivers are not eligible to receive funds from the CPGP since no A&S fees are paid by the state.

“Estimated expenses” is for SG/GPSC’s information and does not affect the awarding of the grant. Please keep in mind, however, that the ACTUAL expenses associated with your conference presentation must be greater than or equal to the grant amount allotted based on distance traveled.

• Travel Department Contact List
• US General Services Administration (GSA)
• US Department of State
• US Department of Defense (DOD)
• Subscribe to Travel ListServ

The maximum amount reimbursable for meals and lodging will be based on the rates posted by the federal agencies indicated in the following table.

For Travel to:	Meal and lodging rates are established by this federal agency:	Rate tables can be found at:
Destinations within the continental US	US General Services Administration (GSA)	www.gsa.gov
Foreign destinations	US Department of State	click here
Travel to the noncontiguous US or US possessions	US Department of Defense (DOD)	click here OR Scroll to the bottom of the Dept of State Foreign rates website at:  click here

Check with your department to see if they offer any assistance to attend and/or give presentations at conferences.  Also, look into what assistance student organizations at USF give.  Student Government actually funds some of the student organizations for its members to attend conferences.   In addition, check with the Office of Research for funding sources and online grant databases such as Grants.gov.

• Not submitting all receipts with TER
• Submitting incomplete or incorrect paperwork and supporting documentation
• Submitting paperwork without or the wrong signatures
• Giving the wrong contact email address to receive notification emails from SGAS
• Not checking to see if the notification email from SGAS was sent to your junk email box
• Paperwork is delayed in the USF Travel Dept for reasons not under the control of SGAS

You can contact the GPSC at (813) 974-6939 or gpsc@grad.usf.edu or SGAS at (813) 974-2402 or 974-3357 if you have any questions or problems concerning the CPGP.

The Grant Application must be received by the SG Administrative Services (SGAS), completed, signed, and accompanied by the required documentation as indicated on the front of the form no less than 2 weeks prior to your departure. Late applications will not be processed nor will applications submitted after travel has commenced.

This must be done within 10 days of your return in order for it to be processed through the system in a timely fashion.

Currently, about 350-400 applications are processed each year for the CPGP.

The program is currently funded at $153,750. The Conference Presentation Grant Program is funded through student A&S fees.

Submit all forms and supporting documentation to the Student Government Administrative Service (CTR 203). DO NOT submit your materials to the GPSC, as this will delay the processing of your application.

The amount of the grant depends on the one-way distance from the campus.  State mileage charts determine the distance. To determine the distance from the campus to your destination, visit: http://www3.dot.state.fl.us/mileage/. Presentation grants are awarded for travel inside and outside the continental U.S. Presentation grants are made available on a first-come, first-served basis.  As the funds available are well short of expected demand, only one grant per fiscal year (July 1 through June 30) is allowed.  Thus, the grants are based on the one-way distance from the USF campus or your point of origin, whichever is less, as follows: